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Wiltshire College and University Centre has a duty of care to protect the information you share with us for application and enrolment purposes. Our Full Privacy Notice can be accessed here Data Protection - Wiltshire College & University Centre.

As part of the duties placed on us to fund your education we have to share your information with the Department of Education (DfE) and the Learning Records Service (LRS), their Privacy Notices are provided below.

The Privacy Notice is issued on behalf of the Secretary of State for the Department of Education (DfE) to inform learners about the Individualised Learner Record (ILR) and how their personal information is used in the ILR. Your personal information is used by the DfE to exercise our functions under article 6(1)(e) of the UK GDPR and to meet our statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009. Our lawful basis for using your special category personal data is covered under Substantial Public Interest based in law (Article 9(2)(g)) of UK GDPR legislation. This processing is under Section 54 of the Further and Higher Education Act (1992).

The ILR collects data about learners and learning undertaken. Publicly funded colleges, training organisations, local authorities, and employers (FE providers) must collect and return the data each year under the terms of a funding agreement, contract or grant agreement. It helps ensure that public money is being spent in line with government targets. It is also used for education, training, employment, and well-being purposes, including research.

We retain your ILR learner data for 20 years for operational purposes (e.g. to fund your learning and to publish official statistics). Your personal data is then retained in our research databases until you are aged 80 years so that it can be used for long-term research purposes. For more information about the ILR and the data collected, please see the ILR specification at https://www.gov.uk/government/collections/individualised-learner-record-ilr.

ILR data is shared with third parties where it complies with DfE data sharing procedures and where the law allows it. The DfE and the English European Social Fund (ESF) Managing Authority (or agents acting on their behalf) may contact learners to carry out research and evaluation to inform the effectiveness of training.

For more information about how your personal data is used and your individual rights, please see the DfE Personal Information Charter (https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter) and the DfE Privacy Notice (https://www.gov.uk/government/publications/privacy-notice-for-key-stage-5-and-adult-education).

If you would like to get in touch with us or request a copy of the personal information DfE holds about you, you can contact the DfE in the following ways:

• Using our online contact form https://form.education.gov.uk/service/Contact_the_Department_for_Education
• By telephoning the DfE Helpline on 0370 000 2288
• Or in writing to: Data Protection Officer, Department for Education (B2.28), 7 & 8 Wellington Place, Wellington Street, Leeds, LS1 4AW

If you are unhappy with how we have used your personal data, you can complain to the Information Commissioner’s Office (ICO) at: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. You can also call their helpline on 0303 123 1113 or visit https://www.ico.org.uk.

The LRS is an executive agency of the DfE and supports by collecting information about learners from schools, colleges, training providers and receives accredited achievement data supplied by awarding organisations. For the purposes of relevant data protection legislations, the DfE is the data controller for the personal information the LRS processes. The LRS issues Unique Learner Numbers (ULN) and creates Personal Learning records across England, Wales and Northern Ireland to share information about qualifications studied and achieved. Their full privacy notice can be found here LRS privacy notice - GOV.UK.

The college may share relevant information with the awarding organisations that will certificate your course, the relevant local authorities and for students entering college from year 11, their previous school. This is to fulfil our statutory obligations set out by the DfE. Where your employer is paying for your course or you are undertaking an apprenticeship the college may share relevant information with your employer.

• I declare that all the information I have provided is true and accurate to the best of my knowledge, and I agree to inform the college if any of my personal information or circumstances change.
• I have read the privacy statement above and I’m aware of the full college privacy notice. I also understand that as part of my application the college will access my Personal Learning Record on the LRS government portal.
• I am aware that if my application is successful i will need to abide by the Student Code of Conduct and Positive Behaviour Policy
• I understand I may be contacted by the college, or a third party organisation, to collect additional information about my application for the purposes of enrolment on my chosen course.
• I understand I am responsible to pay all fees due, even if I do not complete my course. I am aware of the college Bursary and Fees Policies which can be found here: Policies & Procedures
• I am aware that even if i haven't consented to share my offer details with my parent(s)/guardians if I am under 18 the college may still contact them with general information about application and enrolment events.